Using the book Producing and Directing The Short Film and Video by Peter W. Rea and David K. Irving, I managed to create a script breakdown, which allowed me to then generate an accurate budget and shoot schedule.
Script Breakdown:
To break down the script, I first lined the scenes so they were separated, before splitting the page into eighths to determine the page count for each scene. This allowed me to fill in the header of the breakdown sheets, which were a template I got from the book's companion website.
After this, I went through the script and underlined the different elements in different colours using the following key:
Cast= red
Stunts= orange
Extras/silent characters= yellow
Extras= green
Special effects= blue
Props= violet
Vehicles= light pink
Animals= dark pink
Wardrobe= circle
Makeup/Hair= asterisk*
Sound effects/Music= brown
Special equipment= box in ink
From this, I was able to place these elements into boxes on the breakdown sheets, which also followed a colour code:
Day Ext- Yellow
Night Ext- Green
Day Int- White
Night Int- Blue
These were useful as laying out everything I needed like this made it much clearer than looking at the script, and much less likely that I would miss anything essential to each scene.
Schedule:
Using the page counts for each scene, I was able to then create a schedule for each shoot day.
Budget:
Using all of this information, I could gather together a budget for both days.
As I am bringing some of the props, such as Emma and Cleo's leather jackets from home or making them, such as the newspaper article, I did not include these in the budget list because they do not cost anything, and are already clearly outlined in the script breakdown.
Reschedule:
After my actors were unable to make the filming days, I had to delay production by a week and rethink my schedule, and also therefore slightly tweak my budget to fit the new shooting days:
Even though this meant that I had to spend more on food, as I originally planned to feed only one actor and one crew member on day 1 as this was the longest shooting day and they would be the only people who needed to be on set for the whole day, it was worth it because it meant I could shoot in order, and had more time to film outside on day 1, and then set up the clothing store set on day 2, rather than trying to do both these things on the same day, whilst attempting to transport the actors, equipment, props and crew to all the locations on time.
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